We understand how important it is to get back to physical sports in the great outdoors for the benefit to our overall physical and mental health and we also understand how important it is to keep you all safe.
We please ask all participants and their spectators to read this document carefully and help us to create a safe environment for everyone by cooperating with the rules and guidelines we have set out.
Our plan is set out to help us reduce:
· Droplet transmission
· Fomite transmission: the risk associated with the handling and transfer of equipment during the race.
It is noteworthy that the risk of droplet transmission is considered low.
By controlling the flow of participants and maintaining good personal hygiene, the risks of transmission can be kept manageably low.
PPE – Due to the outdoor nature of our event and having vast amounts of space to create large walkways with a one-way system we are confident PPE will not have to be worn. (We advise everyone to bring their own mask and use it if and when you feel the need – Mainly indoors although we will have no indoor temporary structures but if you wish to visit the Powderham Castle farm shop for example you may well need a mask.
Gloves are not recommended and considered unnecessary. “Regularly washing (sanitising) your bare hands offers more protection against catching Covid-19 than wearing rubber gloves.
We will mark queue lines at the exchange area, toilets, and showers and this will be overseen by our Health and safety manager.
Online/Offline Registration - Registration will close 4 weeks prior to the start of Conquer24 at midnight on the 7th May – STRICTLY NO ENTRIES AFTER THE CLOSING DATE AND NO ENTRIES ON THE DAY, We have taken this decision to limit queues at the registration desk and give us more time leading up to the race to focus on delivering a safe and epic event for everyone to enjoy.
Collection of race numbers can be done on the day at the registration desk that will be marked with a 4.5 metre flag in the event HQ.
Pre-race event brief – We will give a pre-pre-event brief on Thursday 3rd June via Live video link on Facebook and will share the video via YouTube and email for everyone to watch and we will go over final briefings on the day at the start line.
Race Start - Mass start will be possible with social distancing. We will ask everyone to please keep a safe distance between themselves and others when lining up for the start, we will have extra wide tracks and marshals to keep an eye on everyone - Anyone breaking the rules or not respecting their fellow runners will be disqualified with no questions asked. We must be mindful of one another and have respect for each other’s health and safety. You might feel invincible, but others might be uncomfortable and concerned of catching the virus for a whole host of reasons so be mindful of how others might feel and please show everyone the same level of respect.
Changeover area – Changeover area will be outdoors. There will be a one way queue management system in place to control the changeover area controlled by our marshals, our race announcer will call out runners that are approaching to help with this (Although it will be impossible to call everyone so please keep an eye out and follow the changeover system that we will have in place.
Finish/ presentation- Please enter and exit the course by using the one-way system that will be clearly marked.
Results will not be known until the last competitor crosses the line.
Prize giving presentation – We ask everyone to please keep 2 metres distance between themselves and others and please stay in your bubbles when waiting for the results/prizes. We will not be showing live results on a screen this year this is to minimise gathering but live results can be viewed via our website on mobile, tablet or laptop devices.
Marshals/Volunteers - All marshals should maintain social distancing of 2m. All marshals will carry a small container of sanitising hand gel and bring a face covering in case social distancing is not possible (a doubled-up neck gaiter will suffice)
Marshals Should not attend the event if they are showing any signs of Covid-19 symptoms:
· a new, continuous cough,
· a loss or change to sense of smell or taste.
· A high temperature.
In addition, they should not attend if they have:
· been in contact with anyone showing any signs of Covid-19 symptoms in the past 14 days,
· been asked to self-isolate by NHS Test and Trace service,
· travelled within the last 14 days to an international location where self-isolation is required following their visit.
Spectators - Members of the public can support runners but they must have pre-registered online and be part of the same bubble, Supporters seen to breaking the rules will be asked to leave by security.
PLEASE NOTE - Children Under 16 do not need to be registered as spectators unless taking part in the kids fun run in that case please register for free by choosing the kids fun run contest on our website. Children over 16 will have to be registered as spectators.
Participants are encouraged to follow best practice for travel including minimising use of public transport and limiting car sharing. Walk or cycle if they can. People from a household or support bubble can travel together in a vehicle.
Kit - in addition to mandatory kit, all Participants should carry appropriate hand gel and face mask covering ( Face covering is only for indoors i.e Powderham Castle Farm Shop.
Event HQ – Please be advised we will have entertainment in the event HQ with some local bands setting the tone and a DJ in the evening. Social distancing is everyone’s responsibility and any participants or supporters seen to be breaking the rules and not respecting their fellow runners and supporters will be asked to leave by the security with no questions asked so please work with us to create a safe and epic event that we can all enjoy by respecting everyones space.
This is an extremely challenging time for us to be organising an event but we know just how important these events for our physical and mental health and you can help us create a safe and epic event by adhering to these measures.
Self Sufficiency We encourage self-sufficiency: Bring your own face covering if you wish to use one and hand gel (70%+ alcohol content – we will have extra sanitiser stations at the event but please bring your own as well) Carry your own food and water where possible, this is a cup-less event so bring a refillable water bottle or foldable cup (We will supply refreshments and water at the aid station and there will be Water taps in the event HQ that we ask everyone to wipe down the tap handles after use with the sanitizer that will be supplied at the water station )
Domestic overnight stays are permitted from 12th April.
Follow best practice for travel including minimising use of public transport and limiting car sharing. Walk or cycle if you can. People from a household or support bubble can travel together in a vehicle.
Shower facilities and toilets - Will be cleaned and fogged with disinfectant regularly. There may be longer queues for that reason. Please follow social distancing rules (Queues will be marked and managed) and keep up personal hygiene when using the facilities.
You must not attend our event if you are showing any signs of Covid-19 symptom:
· a high temperature,
· a new, continuous cough,
· a loss or change to your sense of smell or taste.
In addition, do not attend if you have:
· been in contact with anyone showing any signs of Covid-19 symptoms in the past 14 days.
· been asked to self-isolate by NHS Test and Trace service,
· travelled within the last 14 days to an international location where self-isolation is required following your visit.
Unable to attend - If you cannot attend due to Covid do not worry! entries will be carried over to the next event or given as a gift voucher to be spent on any future events by Warrior Chimps or Used to purchase merchandise from our online store)
At the race
Follow all personal hygiene guidance including washing your hands, carrying tissues for sneezing, and bringing a small face covering in case you need it (they are small and easily fit in your bag)
Use hand sanitiser: before arriving at registration, when using toilets or showers. Please maintain social distancing when queuing for the toilet and showers.
Avoid running in the slipstream of other participants. Overtaking on course must be done at a safe distance. On the right-hand side, there are lots of wide tracks so please use the space appropriately with others health and safety in mind.
We will have a Left-hand side one way system in place please always stick to your left-hand side when going between Car Park, camping, HQ, and changeover area. We will have signs and marshals in place to manage this.
Following the race
If you develop Covid-19 symptoms and/or have a positive test within 72 hours of the race, you must inform the Race Organiser Steven Crompton by sending an email to email@example.com
WE LOOK FORWARD TO SEEING YOU ALL IN 69 DAYS